Examples of Writing A Business Letter.

EXAMPLES OF BUSINESS LETTERS

Letter containing a Remittance

Canton, Ohio, Feb. 10, 19-

MESSRS. WILLIAMSON & CATON,

                                                   Williamsport, Pa.

Gentlemen:-- Enclosed please find N.Y. Draft for Sixty-five Dollars ($65.00), in settlement of your invoice of January 13th, which you will kindly and return.

                        Yours truly,
                              PETER SCHRADER.

                

 Letter Acknowledging Above

                                                                     Williamsport, Pa., Feb. 12, 19-

MR. PETER SCHRADER,

            Canton, Ohio.

     Dear Sir: Yours of the 10th inst., containing N.Y. Draft for sixty-five Dollars ($65.00), came to hand this morning.
     We enclose bill properly receipted, and wish to thank you for prompt settlement of your account.

                       Yours respectfully, WILLIAMSON & CATON.

 Letter Ordering Goods

                         120 Penn St. Scranton, Pa., May 1, 19-

MESSRS. GEO. M. HILL & Co.,

        110 W. Jackson Blvd., Chicago, Ill.

    Gentlemen: Please ship by freight over the Penn. Line the following books:

     50 copies Handy Encyclopedia, Cloth Binding

     10 copies Handy Encyclopedia, Half-Morocco Binding

     27 copies The Business Educator, Cloth Binding

     13 copies The Business Educator, Morocco Binding

     10 copies Bible Symbols, Cloth Binding

  Enclosed you will find P.O. money order for Fifty-seven Dollars ($57.00) in payment of above. Kindly ship as promptly as possible, and oblige.          Yours for success,

EDWIN LEWIS, Agent.

Calling Attention to Error in Invoice

Hamilton, Ohio, Jan. 27, 19-

MESSRS, DAVIS & HOLT,

    Cincinnati, Ohio.

Gentlemen:-- I find in checking your Invoice dated the 10th inst. for shipment of biscuits that you have overcharged me 15 cents per box on the plain sodas.  I herewith return said invoice and ask you to kindly send me a corrected one.

Respectfully,

 JAS. DOYLE.

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Writing Business Letters, Continued; Opening Letters; Rules for Writing a Postal (Postcard).

 

Opening Letters

Letters are properly opened by inserting a knife or other convenient instrument under the flap at the end and cutting across the top of the envelope.

SOME SPECIAL POINTS IN BUSINESS LETTERS.

1. Be brief and to the point without being blunt or offensive.

2. Be courteous in your requests and polite in your demands.

3. Never write a letter with a lead pencil; always pen use and ink.

4. Avoid the use of flourishes.

5. Blots and errors due to slovenliness are inexcusable.

6. Avoid interlining; rather rewrite your letter.

7. Aim to write as legibly as you know how.

8. Never discuss or refer to matters of a social nature in a business letter.

9. Never write a letter when angry or vexed.

10. Write on one side of the sheet only.

11. When requesting information always enclose stamp for reply.

12. If your letter contains money or an enclosure always state the amount, or what the enclosure is.

13. Take a copy of all letters containing matters of importance. It may save you trouble.

14. Be prompt in acknowledging the receipt of a business letter, mentioning its date.

15. Never write an anonymous letter; it is the coward's weapon.

16. See that your letters are divided into paragraphs and properly punctuated.

17. Write as though your correspondent was at your side and you were talking to him.

18. Letters ordering goods should state plainly the articles wanted, giving full directions for shipping, and the name and address of the person ordering.

19. Money should be remitted by draft, P.O. order, express order or registered letter.

20. Money orders or other enclosures should be folded in the letter; not put in the envelope separately.

21. Do not use figures in the body of a letter, except to denote sums of money, dates, street or P. O. box numbers.

22. Do not forget to sign your name. 

23. &c means “and so on in the same manner.” Etc. is entirely different and means “and other things.” Use them only in their correct sense.

24. In requesting payment of money due you, avoid being offensive. Remember, it is better to have a person a friend, than an enemy.

25. Do not mix up an order for goods in the body of a letter. Either use a separate sheet, or make it a separate part of your letter with only one style or kind of goods on a line.

26. Use care and neatness in addressing your envelope, and if writing a number of letters be sure that John Smith's letter does not go in Tom Brown's envelope.

27. Never write a dun, or any matter of importance, on a postal card. To make a threat of any kind on a postal card renders it unmailable, and to use indecent language thereon is a criminal offense, under the laws of the United States.

28. A prompt acknowledgment of the receipt of an order for goods is a commendable practice.

29. Avoid abbreviations and the use of postscripts.

30.  Never write a threatening letter; in most of the States it is made a criminal offense by statute.

RULES FOR WRITING A POSTAL

1. A card should be dated either on the upper right-hand corner, or on the lower left-hand corner.

2. Always sign your name in full.

3. If you wish an answer, give your full post office address, unless it is well known by the person to whom you are writing.

4. Never write a demand or a request for on a postal. It is disrespectful to the person receiving it.

5. Never write an invitation on a postal. Society prescribes polite forms for this purpose.

6. Do not important matters to a postal card, for it is open to inspection, and the law does not provide for its return to the writer if it fails to reach its destination.

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COMMERCE.

"Commerce is King," remarked Thomas Carlyle, and if the aphorism was true in his day, how much more truthful and pertinent is it at the present time! To it England owes her wealth, power, dominion and influence, and by means of it America bids fair to outstrip all history in the achievement of commercial success and importance.

The close and steadfast pressing of our material interests during the past twenty years; the wonderful inventive genius of our people, so richly productive in labor and time-saving devices and processes of manufacture, and their aggressive, inquisitive and enterprising spirit have combined to place this nation in the front ranks, if not in the lead, of the great civilized powers of the world. The political expansion of the United States is only a visible and symbolical representation of the growth in commerce, manufacture, art, education and general progress. With our varied climates extending now from the tropics to the frozen north, our vast seaboard, expansive lakes, broad, rolling rivers, exhaustless mineral and agricultural wealth, no argument is necessary to establish beyond peradventure the manifest destiny of this nation.

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Introduction: NEW AMERICAN BUSINESS CYCLOPEDIA.

This work is intended as a safe and authoritative guide to the proper transaction of all kinds of business. It supplies the necessary legal and business information, together with the appropriate forms. No one man can possibly know everything about business; for that matter, no one man can know everything there is to know about any single business. Next to possessing all the knowledge in the world, the most valuable thing is to know where to find it ; to be able to turn readily, with the expenditure of little time and small effort, to the subject sought. In order to transact business successfully, a man must carry in his head a great mass of details to be drawn upon when needed, or he must know exactly where to find information on any matter when he requires it. The person who knows where to find what he wants, does not have to burden his memory with things used perhaps only once in a lifetime, and then be in doubt as to whether or not he is right.

This volume tells you what you want to know when you want to know it. The opinions and the mass of material which form it, come from the best authorities of the land — practical specialists, experienced in the particular kinds of business of which they respectively treat. It is a book which every man, no matter what his business, should have where he can lay his hand on it at any time.

It is compiled upon sound, constructive business lines. A novice may take it as a safe instructor in Founding, Building and Conducting a business. Its collection of commercial and legal forms is so complete as to enable any person to readily draw up almost any kind of business document — Contracts, Deeds, Leases, Mortgages, Bonds, Bills of Sale, Bills of Lading, Building Agreements, Articles of Partnership, Promissory Notes, Orders, Due Bills, Guarantees, Wills, etc.

Every imaginable question that may arise in a business transaction is answered. It gives a history of and explains every phase of the Banking Business. It gives complete information on Stocks, Stockholders, etc., covering Treasury Stock, Common and Preferred Stock, Watered and Deferred Stock; what is Fully Paid and Non-assessable Stock ; the Stockholder and his Rights; Dividends, etc. It covers Corporation Bonds, Mortgages and Legal Investments; the
Promotion and Financing of Enterprises; How to Incorporate a Company: form of By-Laws; Minutes of Meetings; how to transfer property to the company and how to issue stock. The Stock Exchange is dealt with very thoroughly ; Duties and Liabilities of Brokers; Market Manipulation; Trading in Grain, Cotton, Stocks, etc.

There is sound advice and helpful instruction on such subjects as, Ordering Goods, Collections, Lawsuits, Claims and Taxes; Income Tax; How to Buy and Sell Anything; Hiring and Discharging Help; Hiring a Minor; Building, Interests, Shipments, Agents, Affidavits, Bail Bonds, Insurance, Landlords and Tenants,; Leases, Liens, Patents, Advertising, Coal and Land; Sending Money by Mail; How to Become Naturalized; Starting a Business; Discounts, Commissions; Window Dressing; Business Letter Writing and almost everything else.

Besides its legal and practical business information, the work contains:

1. Easy Lessons in Penmanship and Bookkeeping, with helpful forms and illustrative examples in Social and Official Correspondence.

2. Exhaustive explanations of the various Swindling Schemes of the Day, thoroughly exposing the dangerous confidence games and other frauds by which honest farmers, bankers, merchants and business men generally, are so frequently victimized.

3. The Latest Census Tables; Interest, Limitation and Exemption Laws of all the states, and a large amount of statistical information that cannot be found in any other publication.

4. Tables for Rapid Computation and Ready Reference, constructed so simply that they can be easily understood and practically used by anyone having the slightest knowledge of figures.

5. A miscellaneous collection of useful and instructive facts pertaining to all the Business and Social Relations of life. The innumerable points of law and valuable business Helps and Hints are not scattered haphazardly through the work, but are all arranged systematically under appropriate headings, with index commencement words printed in bold-faced type.